How-To Video Series – Accessing Microsoft Attachments When All I Have Is Google

I am in the process of creating some How-To videos One of the changes here in the Burlington Public Schools this year is that we are no longer supporting Microsoft Office. This is a big change for folks that have been utilizing this resource for many years. Despite the fact that we do not have Microsoft Office, we can still receive and access Microsoft documents in Google Drive. The video below shows folks how they can drag Microsoft Office attachments into their Google Drive and access them. Please feel free to let me know if there are other Google-related questions you have.

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Breaking News From The BPS Ed Tech Team! – Google Drive iPad App Update

From The BPS Ed Tech Team:
By Andy Marcinek

After a long wait, Google Drive is now available for the iPad with the full functionality of the web-based version of Google Drive. To refresh, Google Drive is the new name for the Google Docs Suite. This suite includes Google Docs, Spreadsheets, Presentations, Forms, and Folders.
The updated version of the Google Drive app allows you to create, collaborate and edit documents with ease on the iPad. Before, this process was rather cumbersome through the mobile view and desktop interface on the iPad, however much has changed with this update. Users can also upload photos and video right to Google Drive directly from the iPad. This will allow students to upload video projects and photos immediately.


The home screen for the Google Drive App

The best update to arrive in version in Google Drive version 1.1.0 is the editing option. Users can edit much easier and with a cleaner interface. Plus, the editing and collaboration features are much faster through the Google Drive App. Users can also see who is editing on the doc at the same time. In addition, docs can now be accessed offline as well. Users can edit a doc offline and once it hits a wi-fi connection, the doc will sync with Google Drive and save in the cloud. This feature will happen automatically or via the refresh button in the upper-right hand corner of the home screen of the app


Editing view in the Google Drive App

The Google Drive app also gives users the ability to organize their entire Google Drive. Users can create and share a folder as well as create and share a doc through this app (at this writing only docs can be created directly through the app). Also, users can move docs to folders and organize their entire Google Drive from the iPad app.


Create a new doc, folder or upload media

While creating presentations, spreadsheets, and forms is still unavailable, I imagine this feature will be added soon. Even though you cannot create presentations, spreadsheets, and forms directly from the app, users can still view these documents within the app. In addition, users can open a Google Spreadsheet and access the “open in…” feature from the app that will allow users to open the spreadsheet in supported apps (such as Notability, Evernote, Dropbox, etc.). For presentations, users can view and present from the app, but not yet create a presentation directly from the app. Again, I imagine these features are not far behind this update.


Open spreadsheets in supported apps

Users also have the ability to share a doc directly from the app and can access a populated contacts list from simply typing in the first letter of the email. The share feature also allows the doc owner to set permissions for “can edit”, “can comment”,  and “can view”. The doc owner can also toggle viewing permissions and completely remove a user from the doc.


Share docs, view and toggle permissions

If you’ve struggled with Google Docs on the iPad in the past, this is update will make your life and classroom work-flow more enjoyable. This is not a perfect update, but it is a giant step in the right direction for those of us using Google Apps for Education in a 1:1 iPad environment. If you have any questions about this update, please visit the help desk for assistance.

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A Great Guide For Teachers On Using Google Drive and Documents

As we move into our second year as a Google Apps school, we continue to offer a number of professional development sessions to help teachers make the move away from Microsoft Office and saving documents on our network. These two options will no longer be supported as we move into the 2012-2013 school year.

The book below is another great resource from Richard Byrne’s Free Technology for Teachers website that can also help staff make this transition.
Google Drive and Docs for Teachers 2012http://www.scribd.com/embeds/92629651/content?start_page=1&view_mode=scroll&access_key=key-wcpitfebq2fjs7ft73e

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